Create groups

From EdTech Help

You may create groups in your site in several different ways:

  • Manually create and assign users to a group.
  • Create joinable groups that site participants can elect to join.
  • Automatically generate groups by user role, number of groups per site, or number of users per group.
  • Import group information from a file.

Once groups are created, group aware tools such as Assignments, Email, Resources, or Tests & Quizzes have options for restricting access by group.

Go to Site Info.

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Select the Site Info tool from the Tool Menu of your site.

Click on Manage Groups.

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Manually create a group.

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Select Create New Group.

Enter group information.

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  1. Enter a Group Title for the group.
  2. Enter a Description of the group. (Optional)
  3. Check the box for Allow members to see the other members of this group if you want students to be able to see the names of their group members.
  4. You may use the Filter by group drop-down menu to filter the site member list by another group or section. For example, if you have two sections combined into one site, and you want to set up groups of students within sections, you could filter the view by section to make assigning students easier. (Note: You must have existing groups/sections for them to show up in this list.)
  5. If you would like this group to be part of a Joinable Set, select the set from the drop-down menu. (Note: You must have existing joinable groups for them to show up in this list.)
  6. In the Membership section, click on a user or users names to select participants from the Site Member List. Then select on the right arrow button > to move the selected participant/s over to the Group Member List area.
  7. Once you have selected all of the desired group members, click on the Add button to create the group.

Tip: You may select more than one name at a time in the participant list by using SHIFT+Click to select a range of consecutive names, or CTRL+Click to select more than one non-consecutive name.

Create a joinable group.

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Select Create New Joinable Set.

Specify the joinable set details.

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  1. You will need to enter a Set name for the set of groups. Each group will begin with the same name and end with a unique number.
  2. Indicate the Number of groups.
  3. Enter the Max members per groups.
  4. Click Add to create the joinable set.

Optionally, you may also select any of the following options:

  • Allow users to see group membership before joining
  • Allow members to see the other members of these groups after joining
  • Allow members to unjoin (leave) groups in this set after joining

Note: Students will need access to Site Info to see and join any joinable sets of groups.

Automatically generate groups.

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Select Auto Groups.

Create groups by role.

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To create separate groups for different user roles in the course, select one or more roles and then click the Add button.

Tip: Click the Role checkbox to select all roles at once; click again to de-select.

Create random groups by number of groups.

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  1. Select a single role from which to create subgroups (e.g. Student).
  2. Select the Create random groups from members with selected role radio button.
  3. Select the Split by number of groups needed radio button.
  4. Enter a Group Title. This title will serve as the basis for all of the group names. Unique numbers will be appended to the title.
  5. Enter the Number of groups you would like to have for the site. Users will be randomly assigned to each group and distributed as equally as possible.
  6. Click the Add button to auto-generate your groups.

Create random groups by number of users per group.

Create random groups by number of users per group..png
  1. Select a single role from which to create subgroups (e.g. Student).
  2. Select the Create random groups from members with selected role radio button.
  3. Select the Split by number of users needed per group radio button.
  4. Enter a Group Title. This title will serve as the basis for all of the group names. Unique numbers will be appended to the title.
  5. Enter the Number of users per group you would like to have. Users will be randomly assigned to each group and the number of groups is determined by the class size divided by number of users per group.
  6. Click the Add button to auto-generate your groups.

Bulk Creation.

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Select Bulk Creation.

Provide group information.

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There are two methods to create or update multiple groups at once:

  1. Type or paste the group information into the text box provided.
  2. Click the Choose File button to browse for and select your import file. Your import file should be in comma-separated (CSV) format with two columns of data. The first column should contain the group title, and the second column should contain the username of the site participant. Do not include a column header row and do not include spaces.
  3. Select Continue to proceed with group creation.

Example: CSV file for importing groups

Example- CSV file for importing groups.png

More questions about the Site Info tool?


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This page is adapted from an equivalent Sakai Community help article.

The original Sakai Community help article, unedited, is available at https://sakai.screenstepslive.com/s/sakai_help