Hide or show items in the Tool Menu

From Sakai Help

The Tool Menu can be customized by instructors or site administrators to modify the appearance of menu items in the site, including hiding or showing tools to site participants.

Go to Site Info

Go to Site Info.png

Select the Site Info tool from the Tool Menu of your site.

Click Tool Order

Click Tool Order..png

Hide a tool from site participants

Hide a tool from site participants.png
  1. Click the gear icon to the right of a visible tool.
  2. Select Make Tool Invisible to Students.

Example: Tool Menu with hidden tools

Example- Tool Menu with hidden tools.png

Hidden tools display for instructors and site administrators in italics, in light gray, with an eyeball with a slash icon (Hidden from site members). In the example pictured above, the instructor sees several hidden tools, while students do not.

Using content in hidden tools

To organize activities and make it easier for students or site members to access site content, you can use visible tools in your site, such as Lessons, to link to or embed items from hidden tools.

For example, if you hide the Resources tool in your site and upload an article PDF to Resources, you can create a Lesson page and use the Add Content Links option to link to the article and make it available to students. You can also embed images on pages using the Rich-Text Editor.

Note: The Tests & Quizzes tool must be visible to make feedback available to students; Tests & Quizzes feedback cannot be accessed via links in other tools. The Site Info tool must be visible to use joinable groups; students or site members join groups via the Site Info page.

Example: Image from hidden Resources tool embedded in a lesson page

Student view of Tool Menu and lesson page

Student view of Tool Menu and lesson page.png

Pictured above is a site's Tool Menu and Lesson page, where Resources is hidden. The lesson page includes an embedded image which is stored in Resources.

Instructor view of Tool Menu and Resources

Instructor view of Tool Menu and Resources.png

Pictured above is the instructor's view of the Tool Menu with hidden tools and the image file's location in Resources. The instructor has hidden Resources so that students will not be confused about where to find course materials - lesson pages with embedded and linked content guide students to specific tasks.

Show a currently hidden tool to site participants.

Show a currently hidden tool to site participants..png
  1. Click the gear icon to the right of a hidden tool.
  2. Select Make Tool Visible to Students.

Lock access to a tool.

Lock access to a tool.1.png

Tools can be locked so students or site members cannot access ANY content in the tool. Locked tools display on the Tool Order page with an eyeball with a slash icon (tool is hidden from normal users) AND a lock icon (tool is disabled for normal users).

Locked tools display on the Tool Order page with an eyeball with a slash icon (tool is hidden from normal users) AND a lock icon (tool is disabled for normal users)..png
  1. Click the gear icon to the right of a tool.
  2. Select Lock Access to this Tool.

Click Save.

Click Save.4.png

More questions about the Site Info tool?


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This page is adapted from an equivalent Sakai Community help article.

The original Sakai Community help article, unedited, is available at https://sakai.screenstepslive.com/s/sakai_help