Import Final Grades into Faculty Gradebook (BrockDB)
Contents
Importing Final Grades into Faculty Gradebook through my.brocku.ca
Final Grades are not automatically sent to the Registrar's office from Sakai. Instructors must initiate a process through Brock DB: my.brocku.ca to have their grades imported to the student information system.
- Any manual or exceptional adjustments to final grades are best done through the Faculty Gradebook in my.brocku.ca and not in Sakai.
- Grades in Sakai must be finalized, counted towards the course grade and be accurate before being sent to Faculty Gradebook as the process is a singular event (one shot deal). Any changes to grades after a transfer to Faculty Gradebook must be negotiated at the departmental and Registrarial levels.
- In Faculty Gradebook you must "Release" your grades once the process is complete. Releasing the grades will send them for Departmental and Faculty approval (where appropriate), after which they will be sent to the Registrar's office for release to students.
Resources for Importing into Faculty Gradebook:
- Quick Guides for the Faculty Gradebook tool can be found Faculty Gradebook Quick Guide.
A video about Faculty Gradebook
NOTE
If proceeding to "Set Zero score for empty cells" in the Course Grade column, be aware that this action cannot be undone, though individual cell values can be overwritten. Setting zero scores in the Course Grade column is an action that is applied for the whole gradebook, all sections included in the Gradebook. This action should only be taken by one person for the whole class. It is highly recommended that before doing so your grading be entirely complete (no outstanding grades to be entered) and any exceptions noted (there is an exclude grade feature that can be enabled: Excluding grades. It is also recommended that all of the Gradebook items be counting and categorized so as not to unnecessarily elevate or lower grades.
Sakai Gradebook
Before performing this transfer, please consider the following potentially critical details:
- If your intention is that a non-submission is to be counted as a zero, be sure that a zero is recorded for that assessment. Blank cells will be automatically excluded from the course grade calculations and Sakai will calculate the course grade as if the blank cell was an 'excused' grade.
- Be sure that grades are counting towards the course grade.
Faculty Gradebook in BrockDB
Log into my.brocku.ca, select BrockDB and proceed to the menu.
After clicking on the "Go" button beside "Transfer from Sakai" A successful transfer means that grades populate the student grid as below.
Change a Final Grade in Faculty Gradebook
If you wish to make an adjustment to the final grade (Course grade in Sakai seems to have an option to change the final course grade, but it does not work as expected and only changes the letter grade), you would do so in the "Final Grade" column after transferring grades from Sakai.
Release Grades
Once you have made any changes and feel confident that the grades are complete and accurate, remember to select the Release Grades tab and release the grades to the Registrar's office.
Troubles with Faculty Gradebook?
Instructors should contact the ITS Help Desk at 905 688 5550 xt 4357 or helpdesk@brocku.ca or Lilly Biamonte (lbiamonte@brocku.ca) directly.
