Difference between revisions of "Create Group Channels in Teams"

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  The December 2020 update to MS Teams brings innate support for ad-hoc breakout rooms in meetings. [https://techcommunity.microsoft.com/t5/microsoft-teams-blog/breakout-rooms-generally-available-today-in-microsoft-teams/ba-p/1968481 Microsoft's Teams Blog has more information].
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==Using Channels in a Team==
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Channels are spaces that can be defined outside the 'General' channel. They can be used for group work, topic specific discussions, office hours, weekly meetings or otherwise collaborative spaces.  You can set up the channels to be Standard or Private. More information on the different types of channels: [[Teams Standard and Private Channels (Groups)|Standard vs. Private Channels]] or through the Microsoft documentation: [https://support.microsoft.com/en-us/office/teams-can-have-standard-or-private-channels-de3e20b0-7494-439c-b7e5-75899ebe6a0e Standard vs. Private Channels].  
  
 
==Log into Teams==
 
==Log into Teams==
 
More information is available in the [[Where is Teams?]] page.
 
More information is available in the [[Where is Teams?]] page.
  
==Click upon '''Teams'''==
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==Click on the '''Teams''' icon on the left menu==
 
[[File:Teams icon.png|frame|center]]
 
[[File:Teams icon.png|frame|center]]
 
Now that you've logged into Teams, you will need to click the '''Teams''' menu button along the left-hand side of the tool (not to be confused with the software named Teams). Your various class Teams sites will appear here in squares labelled with the course code.
 
Now that you've logged into Teams, you will need to click the '''Teams''' menu button along the left-hand side of the tool (not to be confused with the software named Teams). Your various class Teams sites will appear here in squares labelled with the course code.
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==Click on the Team==
 
==Click on the Team==
 
[[File:Click on the team.png|frame|center]]
 
[[File:Click on the team.png|frame|center]]
Click on the Team that you want to create Group Channels for.  
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Click on the Team where you want to create Channels.  If you do not find a screen with a set of blocks representing different Teams you are a part of, you are likely already in a specific Team.  At the top left of the screen find the "All Teams" link and click to return to the space where all of your teams are listed.
  
==Add Breakout Room Channels==
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==Add Channels==
 
[[File:Add channels.png|frame|center]]
 
[[File:Add channels.png|frame|center]]
 
# Click on the '''ellipsis (...)''' beside the name of the Team on the left-hand side of your screen.
 
# Click on the '''ellipsis (...)''' beside the name of the Team on the left-hand side of your screen.
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===Name the Channels===
 
===Name the Channels===
[[File:Name the channels.png|frame|center]]
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[[File:Teams Addchannel dialoguebox.jpg|frame|center]]
Enter the channel name (for this example we'll call it Group 1, or Seminar or Lab 1) and make sure the Privacy setting is set to Standard, then select '''Add'''.
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Enter the channel (Group) name.  Noting that there is a privacy box at the bottom.  More information on the privacy setting can be found here: [[Teams_Standard_and_Private_Channels_(Groups)|Teams Standard and Private Channels (Groups)]].
  
 
===Repeat this process to add additional Channels===
 
===Repeat this process to add additional Channels===
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Repeat the above 2 steps for as many breakout rooms as you need. You will notice as you add channels they appear on the left hand side of your Teams site under the '''General Channel'''. Once you have created the number of channels that you desire you are ready to use them in a Teams call.
 
Repeat the above 2 steps for as many breakout rooms as you need. You will notice as you add channels they appear on the left hand side of your Teams site under the '''General Channel'''. Once you have created the number of channels that you desire you are ready to use them in a Teams call.
  
==Using Breakout Room Channels in a Teams call==
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==Channel options==
[[File:Using breakout room channels in a call.png|frame|center]]
 
When you are in a Teams call that you want to use your Group Channels for, follow these steps:
 
* Make sure students know which channel to use:
 
*# Create channels that correspond with "secondaries" students know that are associated with, like labs, seminars or tutorials
 
*# Orally assign students to each of the channels
 
*# Have students sign-up in advance through Sakai or a shared document
 
* Tell students not to leave the main call that you are currently in but instead join the group channel call which will automatically put the main call '''On Hold''' (see above image)
 
  
===Starting a Meeting in the Breakout Room===
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===Starting an Unscheduled Meeting in a Channel===
 
[[File:Start a meeting in a breakout room.png|frame|center]]
 
[[File:Start a meeting in a breakout room.png|frame|center]]
 
* For both students and instructors to join group channel calls click on the breakout room channel in your Team, the first person that arrives in the breakout room channel will have to start the call by expanding the ```Meet``` button and selecting '''Meet Now''' in the top right-hand corner of the channel.
 
* For both students and instructors to join group channel calls click on the breakout room channel in your Team, the first person that arrives in the breakout room channel will have to start the call by expanding the ```Meet``` button and selecting '''Meet Now''' in the top right-hand corner of the channel.
  
===Joining a Meeting in the Breakout Room===
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===Joining a Meeting in a Channel===
 
[[File:Join a breakout room.png|frame|center]]
 
[[File:Join a breakout room.png|frame|center]]
 
* Others that follow will be able to select the purple '''Join''' button in the '''Chat''' section of the breakout room channel.   
 
* Others that follow will be able to select the purple '''Join''' button in the '''Chat''' section of the breakout room channel.   
  
===Rejoining Everyone in the Main Call===
 
[[File:Select the leave button.png|frame|center]]
 
[[File:Click on resume.png|frame|center]]
 
* When it is time for students to come back to the main call the instructor can write in the chat for each of the Group Channels letting students know that time is up (alternatively, you could give students a set time to meet back in the main call). Students should '''Leave''' this call in the group channel (red hang up button) and re-join the main call by clicking on the call window and selecting '''Resume''' at the top of the screen. 
 
  
 
{{Template:Teams}}
 
{{Template:Teams}}
 
[[Category:Teams]]
 
[[Category:Teams]]
 
[[Category:Instructor]]
 
[[Category:Instructor]]

Latest revision as of 15:26, 31 January 2022

Using Channels in a Team

Channels are spaces that can be defined outside the 'General' channel. They can be used for group work, topic specific discussions, office hours, weekly meetings or otherwise collaborative spaces. You can set up the channels to be Standard or Private. More information on the different types of channels: Standard vs. Private Channels or through the Microsoft documentation: Standard vs. Private Channels.

Log into Teams

More information is available in the Where is Teams? page.

Click on the Teams icon on the left menu

Teams icon.png

Now that you've logged into Teams, you will need to click the Teams menu button along the left-hand side of the tool (not to be confused with the software named Teams). Your various class Teams sites will appear here in squares labelled with the course code.

Click on the Team

Click on the team.png

Click on the Team where you want to create Channels. If you do not find a screen with a set of blocks representing different Teams you are a part of, you are likely already in a specific Team. At the top left of the screen find the "All Teams" link and click to return to the space where all of your teams are listed.

Add Channels

Add channels.png
  1. Click on the ellipsis (...) beside the name of the Team on the left-hand side of your screen.
  2. From the drop-down menu select Add Channel

Name the Channels

Teams Addchannel dialoguebox.jpg

Enter the channel (Group) name. Noting that there is a privacy box at the bottom. More information on the privacy setting can be found here: Teams Standard and Private Channels (Groups).

Repeat this process to add additional Channels

Repeat this process for adding channels.png

Repeat the above 2 steps for as many breakout rooms as you need. You will notice as you add channels they appear on the left hand side of your Teams site under the General Channel. Once you have created the number of channels that you desire you are ready to use them in a Teams call.

Channel options

Starting an Unscheduled Meeting in a Channel

Start a meeting in a breakout room.png
  • For both students and instructors to join group channel calls click on the breakout room channel in your Team, the first person that arrives in the breakout room channel will have to start the call by expanding the ```Meet``` button and selecting Meet Now in the top right-hand corner of the channel.

Joining a Meeting in a Channel

Join a breakout room.png
  • Others that follow will be able to select the purple Join button in the Chat section of the breakout room channel.


More questions about Teams?