Difference between revisions of "Create a Team"

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Microsoft Teams sites can be requested by the Instructor for the course as listed by the Registrar (or Instructor of Record). Using the process outlined below you can have the roster of students for your course automatically updated for you.  
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Microsoft Teams sites can be requested by course instructors as listed by the Registrar (or Instructor of Record). Though instructors are able to create Teams sites without the process described on this page, these steps will allow a roster of students for your course to be automatically maintained for you in a Teams site.
  
You can verify you department has listed you as the course instructor at [https://brocku.ca/guides-and-timetables/timetables/ Registrar Timetables]
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Before your begin you must ensure that your department has listed you as the course instructor at [https://brocku.ca/guides-and-timetables/timetables/ Registrar Timetables]
  
==Email EdTech==
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==Access the Self-Service Request Tool==
Email [mailto:edtech@brocku.ca edtech@brocku.ca] with the course subject, code, term, and duration so we can create a Microsoft Teams groups that will automatically update with your roster of students. Once we have responded that this process is complete, you will be able to proceed to the next steps.
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Information Technology Services has created a self-service request tool for instructors to request Microsoft Teams sites at their convenience. The tool can be accessed via the [https://spprov.azurewebsites.net/sds ITS Training and Support Centre]</div>
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<div style='text-align: center'><div class="mw-ui-button">[https://spprov.azurewebsites.net/sds Create a Teams site]</div></div>
  
==Log into Teams==
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==Add Course Section==
More information is available in the [[Where is Teams?]] page.
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Choose the '''Add Course Sections''' button to begin the Teams site request process.
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[[File:TeamsAdd1.png|frame|center]]
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==Choose your Course Section==
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Using the drop down menus, select '''Academic Year/Session''', '''Course Subject''', '''Course Number''', and '''Section'''. Each option will appear once a preceding option is selected.
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[[File:TeamsAdd2.png|frame|center]]
  
==Click upon Teams==
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Note that only single course sections (LEC 1, SEM 1, etc) can be connected with a single Teams site. For Teams sites which include combined course sections, please email [mailto:edtech@brocku.ca edtech@brocku.ca]
Now that you've logged into Teams, you will need to click the Teams menu button along the left hand side of the tool (not to be confused with the software named Teams).
 
  
[[File:Click on your class.png|frame|center]]
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==Click Include==
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Click '''Include''' to initiate the creation of your course's Teams site. This process can take up to 24 hours to complete. Once completed, you will receive an email from Microsoft outlining next steps.
  
==Click '''Join or create team'''==
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[[File:TeamsAdd3.png|frame|center]]
You will now need to choose '''Join or create team''' at the top right of the tool in grid mode (default) or bottom left of the screen is list mode.
 
  
[[File:CreateTeam.png|frame|center|]]
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If you have already included the course in question you will be instead shown an '''Exclude''' button. You can click exclude to instead remove the course from provisioning and delete the created Teams site.
  
==Click the '''Class''' Teams type==
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==Log into Teams==
There are several different types of Teams to choose from. For a class with a roster attached you'll want to choose '''Class'''.
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Once your course's Teams site has been created, you will be able to access it at [https://teams.microsoft.com https://teams.microsoft.com]. More information is available in the [[Where is Teams?]] page.
  
[[File:TeamType.png|frame|center]]
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==Click upon Teams==
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[[File:New_Teams_Icon.png|frame|center]]
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Now that you've logged into Teams, you will need to click the Teams menu button along the left hand side of the tool (not to be confused with the software named Teams). Your newly created Teams site will appear here in a square labelled with the name of the student roster you have requested. Please note that TAs are not included in the student roster and will need to be added manually.
  
==Click the text that states '''Create a team using a group set up by you or Brock University'''==
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==Activate Teams site==
This step will allow you to attach an official Brock roster to your Teams site.
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[[File:Activate Button.png|frame|center]]
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Although your teams site has been created and includes the student roster, it will not yet be visible to students. When you are ready to make the Teams site visible to the class, select the "Activate" button that appears at the top of your Teams window.
  
[[File:TeamsDialog.png|frame|center]]
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==Archiving Teams sites==
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The site will go into archival mode 15 days after the completion of the course and can then be found in the lower portion of the '''Manage teams''' area, labelled as '''Archived'''.
  
==Choose your roster from the list==
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Students will lose access 30 days after the completion of the course.
You can now choose the roster you'd like to attach to your Teams site from the list and click '''Chose group''' to confirm. The teams should be created after a momentary delay. Only sites you are listed as the instructor of record on will appear in this list. You can also only attach one roster per Teams site. These official rosters will be updated from the Brock Registrar once a day.  
 
  
[[File:TeamsPickGroup2.png|frame|center]]
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Instructors will continue to have access to the course and have the ability to recover the team from the archived state.
  
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More information on archiving Teams sites [[Archiving and Restoring Course Teams Sites]]
  
 
{{Template:Teams}}
 
{{Template:Teams}}
 
[[Category:Teams]]
 
[[Category:Teams]]
[[Category:Student]]
 
 
[[Category:Instructor]]
 
[[Category:Instructor]]
[[Category:Sakai 12]]
 

Latest revision as of 17:28, 2 September 2021

Microsoft Teams sites can be requested by course instructors as listed by the Registrar (or Instructor of Record). Though instructors are able to create Teams sites without the process described on this page, these steps will allow a roster of students for your course to be automatically maintained for you in a Teams site.

Before your begin you must ensure that your department has listed you as the course instructor at Registrar Timetables

Access the Self-Service Request Tool

Information Technology Services has created a self-service request tool for instructors to request Microsoft Teams sites at their convenience. The tool can be accessed via the ITS Training and Support Centre

Add Course Section

Choose the Add Course Sections button to begin the Teams site request process.

TeamsAdd1.png

Choose your Course Section

Using the drop down menus, select Academic Year/Session, Course Subject, Course Number, and Section. Each option will appear once a preceding option is selected.

TeamsAdd2.png

Note that only single course sections (LEC 1, SEM 1, etc) can be connected with a single Teams site. For Teams sites which include combined course sections, please email edtech@brocku.ca

Click Include

Click Include to initiate the creation of your course's Teams site. This process can take up to 24 hours to complete. Once completed, you will receive an email from Microsoft outlining next steps.

TeamsAdd3.png

If you have already included the course in question you will be instead shown an Exclude button. You can click exclude to instead remove the course from provisioning and delete the created Teams site.

Log into Teams

Once your course's Teams site has been created, you will be able to access it at https://teams.microsoft.com. More information is available in the Where is Teams? page.

Click upon Teams

New Teams Icon.png

Now that you've logged into Teams, you will need to click the Teams menu button along the left hand side of the tool (not to be confused with the software named Teams). Your newly created Teams site will appear here in a square labelled with the name of the student roster you have requested. Please note that TAs are not included in the student roster and will need to be added manually.

Activate Teams site

Activate Button.png

Although your teams site has been created and includes the student roster, it will not yet be visible to students. When you are ready to make the Teams site visible to the class, select the "Activate" button that appears at the top of your Teams window.

Archiving Teams sites

The site will go into archival mode 15 days after the completion of the course and can then be found in the lower portion of the Manage teams area, labelled as Archived.

Students will lose access 30 days after the completion of the course.

Instructors will continue to have access to the course and have the ability to recover the team from the archived state.

More information on archiving Teams sites Archiving and Restoring Course Teams Sites

More questions about Teams?