Difference between revisions of "For Instructors - Getting Started with Teams"

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Enter your full Brock email and password to complete login. Note that you may not be required to take this step if you've logged into Brock services recently.
 
Enter your full Brock email and password to complete login. Note that you may not be required to take this step if you've logged into Brock services recently.
 
[[File:Log into ADFS.png|frame|center]]
 
[[File:Log into ADFS.png|frame|center]]
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====(Optionally) install the desktop app====
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The Teams desktop application for Windows and Apple devices is not required but will provide a more stable experience for instructors as they facilitate courses. Applications for either operating system can be downloaded from https://www.microsoft.com/en-ca/microsoft-teams/download-app.
 
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===Schedule a class meeting in a Teams space (and invite the class)===
 
===Schedule a class meeting in a Teams space (and invite the class)===
 
<div class="mw-collapsible-content">
 
<div class="mw-collapsible-content">
Courses that you deliver as an instructor or co-instructor, or courses in which you possess a different role will appear within your navigation near the top of any page in Sakai. Clicking upon a course title will allow you visit that course's space in Sakai.
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Once you've created a Teams space for your course, it will be possible to quickly invite your students to single or recurring class meetings using features within Teams.  
[[File:Sakai top navigation.jpg|frame|center]]
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A full list of your courses in Sakai from the current and previous terms is available to you from the [[File:Sites Icon.jpg]] area. After opening [[File:Sites Icon.jpg]], click upon a course to enter its Sakai site.
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Information about steps to doing so are available within the '''[[Invite students to a Teams class meeting]]''' page.
[[File:Sites to SitesList.jpg|frame|center]]
 
  
 
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===What computer hardware do I need to teach with Teams?===
 
===What computer hardware do I need to teach with Teams?===
 
<div class="mw-collapsible-content">
 
<div class="mw-collapsible-content">
[[File:Create a new site.jpg|frame|center]]
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The following hardware items are '''required''' for teaching with Teams:
Instructors are empowered to create Sakai spaces for upcoming courses using steps at [[Create a new course site]]. Mainly to respect academic freedoms, sites are rarely pre-created for instructors.
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* an internet-connected computer (laptop or desktop)
 
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* a microphone. Note that most laptop computers possess built-in microphones that are quite suitable to teaching with Teams.
Most members of Brock faculty or staff are able to create sites on demand, though only instructors of courses (aka Instructors of Record) are able to include student rosters as part of site creation steps. Some additional discussion of this is provided within the [[Create_a_new_course_site#Before_you_begin|Before you begin]] section.
 
 
 
It is sometimes also useful to [[Create a new project site|create a project site]] to test Sakai's features in a low-risk setting or to prepare course content in advance of sharing with a formal course site.
 
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<div class="toccolours mw-collapsible mw-collapsed" data-collapsetext="Collapse" data-expandtext="
 
Click here for more">
 
 
 
===Can I create a new course space if I'm not yet known as the course instructor?===
 
<div class="mw-collapsible-content">Yes! It is often quite useful to create a new space to begin planning your site, as steps to adding your students, once you're formally understood by Sakai to be the course's instructor, are quick.
 
 
 
Try these steps to [[Create a new course site without students]]. Note that you'll be able to [[Add_a_class_roster|add your students]] closer to the beginning of your course's beginning.
 
[[File:Create Site without Roster.png|frame|center]]
 
Or consider creating [[Create_a_new_project_site|creating a project site]].
 
[[File:Choose project site.jpg|frame|center]]
 
</div>
 
</div>
 
 
 
<div class="toccolours mw-collapsible mw-collapsed" data-collapsetext="Collapse" data-expandtext="
 
Click here for more">
 
 
 
===How can I change my favourited courses?===
 
<div class="mw-collapsible-content">
 
Favourited or pinned courses will always be shown to you in your top navigation from any Sakai page and will possess a yellow
 
[[File:Star icon.jpg]] next to their title. Updating your favourited courses once in a while or at the start of new terms can be handy, as it keeps your Sakai experience fresh.
 
[[File:Favourited and not favourited.jpg|frame|center]]
 
To update your favourited courses, try these steps:
 
[[File:Favouriting a course.jpg|frame|center]]
 
# Open the [[File:Sites Icon.jpg]] menu
 
# Find a course that is not yet favourited
 
# Click upon the star icon
 
# The course will now appear in your top navigation on any page in Sakai
 
</div>
 
 
 
</div>
 
<div class="toccolours mw-collapsible mw-collapsed" data-collapsetext="Collapse" data-expandtext="
 
Click here for more">
 
===Where can I find help?===
 
<div class="mw-collapsible-content">[[File:CPI entrance.jpg|frame|center]]Instructors, other teaching staff, or staff members in the Brock community are welcome to contact the [https://brocku.ca/pedagogical-innovation/ Centre for Pedagogical Innovation] for assistance with Sakai.
 
 
 
For speediest responses, we encourage usage of the '''edtech@brocku.ca''' contact.
 
 
 
A great deal of help information is also available within this space. To begin from the home page, visit https://docu.brocku.ca/.
 
</div>
 
</div>
 
 
 
<div class="toccolours mw-collapsible mw-collapsed" data-collapsetext="Collapse" data-expandtext="
 
Click here for more">
 
  
===How can I add more options to my new Sakai site?===
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The following hardware items are '''recommended''' for teaching with Teams:
<div class="mw-collapsible-content">Your new Sakai site will arrive with only the essential enabled and ready to go. If you'd like leverage Sakai's ability to perform additional tasks, try taking the steps at [[Add tools to my site]].
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* a camera. Note that most laptop computers possess built-in cameras that are quite suitable to teaching with Teams.
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* a headset or headphones. These will prevent sound feedback if more than one individual in the class meeting is speaking and will generally provide more audible sound to an instructor while facilitating the meeting.
  
Some ideas about other features and their associated tools are presented in other sections of this Getting Started page.
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When opened, Teams should automatically detect hardware within your computer. If it fails to do so, restarting Teams or unplugging / re-plugging peripherals (if possible) can often solve the trouble.
 
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Click here for more">
 
Click here for more">
  
===How can I share my syllabus or other documents with students?===
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===How can I (and my students) join our class meeting in Teams?===
<div class="mw-collapsible-content">Though many options are available within Sakai, a common place for sharing content like course syllabi, assignments, readings, and other media with students is the [[What is the Resources tool?|Resources]] tool.
 
[[File:Go to Resources.png|frame|center]]
 
 
 
For steps to uploading a document, visit [[Upload files to Resources]]
 
 
 
A popular but optional additional measure can be to add a link to your course syllabus to your Sakai site's toolbar. Once you've uploaded a document, follow steps at [[Add a link to a syllabus or other document]] to do so.
 
 
 
</div>
 
</div>
 
 
 
<div class="toccolours mw-collapsible mw-collapsed" data-collapsetext="Collapse" data-expandtext="
 
Click here for more">
 
 
 
===How can I email the class?===
 
 
<div class="mw-collapsible-content">
 
<div class="mw-collapsible-content">
Though there are a number of options to facilitate batch-contacting or emailing of students in your course, Sakai's [[What is the Announcements tool?|Announcements]] tool is normally the most popular. It is typically handy for easily sharing important updates or notes with your students but is not able to receive replies. To contact students in a way that allows them to reply, consider the [[What is the Messages tool?|Messages]] tool.
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[[File:Click Join Button - Meeting from Teams Site Channel.png|frame|center]]
 
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If you've created a Teams space for your course and scheduled a class meeting, you and your students will possess an option to join when the class meeting occurs.
The Announcements tool is not available in new Sakai sites by default, but can be enabled with the steps in [[Add tools to my site]].
 
 
 
[[File:Go to the Announcements tool..png|frame|center]]
 
 
 
*After enabling Announcements, take steps at [[Add an Announcement]] to send a mass message to your students within Sakai only.
 
*If you'd like to contact your students via both Sakai and their Brock email, ensure that the steps detailed in the [[Add_an_Announcement#Notify_participants_of_announcement_by_email._.28Optional.29|Notify participants of announcement by email]] section are taken while creating your message.
 
  
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The page '''[[Join a Teams class meeting]]''' provides several options for joining a scheduled class meeting.
 
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Click here for more">
 
Click here for more">
  
===How can I add grades?===
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===Connect Teams with Sakai===
<div class="mw-collapsible-content">The [[What is Gradebook?|Gradebook]] is a hub for all graded activities captured by your course's Sakai site. It is able to confidentially display scores / grades to respective students, though instructors can choose whether and when this ought to occur.
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<div class="mw-collapsible-content">Adding a link to your course's Teams space within Sakai allows students unfamiliar with Teams to have an opportunity for easier discovery.
 
While the Gradebook can be used to capture the entirety of a course's assessment, instructors can also choose to use the Gradebook to track only one or several components, like participation scores, that are not practical to share with students in a classroom setting.
 
  
[[File:Go to Gradebook..png|frame|center]]
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[[File:Sakai-to-Teams.png|frame|center]]
 
 
*After enabling the Gradebook using the steps at [[Add tools to my site]], single components can be added with steps at [[Add items to the Gradebook]].
 
*For comprehensive usage of the Gradebook, consider visiting [[Set up my Gradebook]].
 
*At the end of an academic term, the [[Import_Final_Grades_into_Faculty_Gradebook_(BrockDB)|Gradebook can be used to import final course grades to Brock's Registrar]].
 
 
 
The Gradebook is understood to be a complex but powerful tool within Sakai. Please consider connecting with [https://brocku.ca/pedagogical-innovation/ CPI] if you'd like assistance.
 
  
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The page '''[[Add a link to Teams in Sakai]]''' will provide steps for adding a link to Teams in Sakai using the Web Content tool.
 
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Click here for more">
 
Click here for more">
  
===How can I collect assignments online?===
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===Where can I find more help?===
<div class="mw-collapsible-content">Sakai's [[What is the Assignments tool?|Assignments tool]] allows instructors to create, distribute, collect, and grade online assignments.
 
 
 
Assignments are typically private; student submissions are not visible to other users of the site. However, the instructor has the option to enable peer evaluation of assignments if desired.
 
 
 
Assignments may be submitted via file upload or in-line using a textbox depending on instructor preference.
 
 
 
[[File:Select Assignments.png|frame|center]]
 
 
 
*To enable Assignments, take the steps at [[Add tools to my site]]
 
*To create a new assignment, try the steps to [[Add_an_Assignment|adding an assignment]]
 
*To allow students to submit video, try [[Add a Video Assignment|adding a video assignment]]
 
</div>
 
</div>
 
 
 
<div class="toccolours mw-collapsible mw-collapsed" data-collapsetext="Collapse" data-expandtext="
 
Click here for more">
 
 
 
===How can I create online modules?===
 
 
<div class="mw-collapsible-content">
 
<div class="mw-collapsible-content">
 
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*Brocks Information Technology Services has provided a [https://brocku.ca/information-technology/service-catalogue/office-365/teams/#1566523447601-b8f63b92-d725e025-075a Teams training hub]. ITS can also be contacted for [https://brocku.ca/information-technology/service-catalogue/office-365/teams/#1565814238465-4345dc21-b32d5e72-551be025-075a direct support].
The [[What is the Lessons tool?|Lessons]] tool allows instructors to organize resources, activities, and media on a single page, and is ideal for designing modules to support online learning.
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*Instructors, other teaching staff, or staff members in the Brock community are welcome to contact the [https://brocku.ca/pedagogical-innovation/ Centre for Pedagogical Innovation] for guidance on teaching with Teams. For speediest responses, we encourage usage of the '''edtech@brocku.ca''' contact.
 
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*A great deal of help information is also available within this space. To begin from the home page, visit https://docu.brocku.ca/.
[[File:Lesson tool select.png|frame|center]]
 
 
 
After [[Add tools to my site|enabling Lessons in your site]], try [[Create_a_Lessons_page|creating a new Lessons page]].
 
 
 
A short video has also been created to assist with getting started with Lessons.
 
 
 
{{#ev:youtube|Gsj2VX17umg}}
 
  
 
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[[Category:Instructor]]
 
[[Category:Instructor]]
[[Category:Sakai 20]]
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[[Category:Teams]]

Latest revision as of 15:45, 24 September 2021

Welcome to Teams!

Teams is a useful option for delivering synchronous (live) lectures or facilitating course discussion and is available to all members of the Brock community. This guide will offer a focus on information that's most helpful to a Brock University instructor.

New Teams Icon.png

FAQs and steps

Access Teams

Teams is available to all members of the Brock community via https://teams.microsoft.com/.

Teams.microsoft.png

Log in with Brock email

Enter your Brock email into the Microsoft login space:

LogintoMicrosoft.png

Log in with Brock credentials

Enter your full Brock email and password to complete login. Note that you may not be required to take this step if you've logged into Brock services recently.

Log into ADFS.png

(Optionally) install the desktop app

The Teams desktop application for Windows and Apple devices is not required but will provide a more stable experience for instructors as they facilitate courses. Applications for either operating system can be downloaded from https://www.microsoft.com/en-ca/microsoft-teams/download-app.

Create a Teams space for my class

Microsoft Teams sites for courses will automatically remain synchronized with your course's enrollment. Teams sites of this type can be requested by course instructors as listed by the Registrar (or Instructor of Record) using the steps at Create a Team or the button below:

Note that sometimes up to one business day is needed for a new Teams space to be constructed.

Though Brock community members are able to create Teams sites for projects and collaboration without course enrollment, these steps are recommended for instructors that wish to teach with Teams.

Schedule a class meeting in a Teams space (and invite the class)

Once you've created a Teams space for your course, it will be possible to quickly invite your students to single or recurring class meetings using features within Teams.

Information about steps to doing so are available within the Invite students to a Teams class meeting page.

What computer hardware do I need to teach with Teams?

The following hardware items are required for teaching with Teams:

  • an internet-connected computer (laptop or desktop)
  • a microphone. Note that most laptop computers possess built-in microphones that are quite suitable to teaching with Teams.

The following hardware items are recommended for teaching with Teams:

  • a camera. Note that most laptop computers possess built-in cameras that are quite suitable to teaching with Teams.
  • a headset or headphones. These will prevent sound feedback if more than one individual in the class meeting is speaking and will generally provide more audible sound to an instructor while facilitating the meeting.

When opened, Teams should automatically detect hardware within your computer. If it fails to do so, restarting Teams or unplugging / re-plugging peripherals (if possible) can often solve the trouble.

How can I (and my students) join our class meeting in Teams?

Click Join Button - Meeting from Teams Site Channel.png

If you've created a Teams space for your course and scheduled a class meeting, you and your students will possess an option to join when the class meeting occurs.

The page Join a Teams class meeting provides several options for joining a scheduled class meeting.

Connect Teams with Sakai

Adding a link to your course's Teams space within Sakai allows students unfamiliar with Teams to have an opportunity for easier discovery.
Sakai-to-Teams.png

The page Add a link to Teams in Sakai will provide steps for adding a link to Teams in Sakai using the Web Content tool.

Where can I find more help?

  • Brocks Information Technology Services has provided a Teams training hub. ITS can also be contacted for direct support.
  • Instructors, other teaching staff, or staff members in the Brock community are welcome to contact the Centre for Pedagogical Innovation for guidance on teaching with Teams. For speediest responses, we encourage usage of the edtech@brocku.ca contact.
  • A great deal of help information is also available within this space. To begin from the home page, visit https://docu.brocku.ca/.