Difference between revisions of "Retention Schedules"
| (5 intermediate revisions by 2 users not shown) | |||
| Line 12: | Line 12: | ||
| Students lose access || Older than 4 years or whenever the instructor unpublishes the site | | Students lose access || Older than 4 years or whenever the instructor unpublishes the site | ||
|} | |} | ||
| − | ''Note: Retention schedules do not apply to Project Sites.'' | + | ''Note: Retention schedules do not apply to Project Sites. Department-wide exceptions have been made at the request of SAC members for the purpose of meeting compliance commitments to external entities. '' |
| + | |||
| + | [https://brocku.ca/pedagogical-innovation/wp-content/uploads/sites/53/LMS-Site-Deletion-Plan-2021.pdf ''Sakai retention schedule document - Updated 2021''] | ||
=Microsoft Teams= | =Microsoft Teams= | ||
| − | Archiving Teams course sites happens automatically at the end of the Term. | + | Archiving Teams course sites happens automatically at the end of the Term based on dates initially configured in the Brock Self-Serve for Teams Site Creation tool https://spprov.azurewebsites.net/sds/ |
Instructors interested in extending the default archival and expiry dates of the course ‘Teams’ sites can request a change by emailing the Centre for Pedagogical Innovation at [http://edtech@brocku.ca edtech@brocku.ca] or follow the instructions for [[Archiving and Restoring Course Teams Sites|restoring archived sites]]. | Instructors interested in extending the default archival and expiry dates of the course ‘Teams’ sites can request a change by emailing the Centre for Pedagogical Innovation at [http://edtech@brocku.ca edtech@brocku.ca] or follow the instructions for [[Archiving and Restoring Course Teams Sites|restoring archived sites]]. | ||
Latest revision as of 14:52, 5 January 2022
Brock University maintains a retention schedule for key educational technology platforms. This reduces Brock’s data footprint, maintains a records management process, and decreases the resources required to operate the system. These processes are also undertaken to limit legal discovery and freedom of information searches to a reasonable and standardized period and will limit the amount of personal information that could be exposed in the event of a privacy breach.
Isaak - Sakai
Isaak-Sakai course sites that are older than 4 years are deleted on an annual basis. Older Isaak-Sakai course site content can easily be copied into newer sites, project sites, or exported from key tools.
| Instructors lose access | Older than 4 years unless otherwise requested |
| Students lose access | Older than 4 years or whenever the instructor unpublishes the site |
Note: Retention schedules do not apply to Project Sites. Department-wide exceptions have been made at the request of SAC members for the purpose of meeting compliance commitments to external entities.
Sakai retention schedule document - Updated 2021
Microsoft Teams
Archiving Teams course sites happens automatically at the end of the Term based on dates initially configured in the Brock Self-Serve for Teams Site Creation tool https://spprov.azurewebsites.net/sds/
Instructors interested in extending the default archival and expiry dates of the course ‘Teams’ sites can request a change by emailing the Centre for Pedagogical Innovation at edtech@brocku.ca or follow the instructions for restoring archived sites.
| Archived for Instructors | 15 days after the course is complete |
| Instructors lose access | Never |
| Hidden, read-only access for Students | 15 days after the course is complete |
| Students lose access | 30 days after the course is complete |
More information on the retention schedule for Microsoft Teams sites.
