Difference between revisions of "Schedule a Webinar"
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To Schedule a webinar please follow these steps: | To Schedule a webinar please follow these steps: | ||
| − | == Click | + | == Click '''+ New meeting''' and select '''Webinar''' == |
| − | Open | + | Open the calendar on MS Teams platform, then click '''+ New meeting'''. Select '''Webinar''' from the dropdown menu. |
| − | [[File: | + | [[File:New Meeting Dropdown Select Webinar .png|frame|center]] |
| − | ==Select "Require | + | ==Select "Require registration" & Add Webinar Details== |
| − | In the '''Require | + | In the '''Require registration''' section and select the "'''For reople in your org'''" option. Then add the webinar title, the required speakers, time, date, etc. |
| − | [[File: | + | [[File:Require Registration Dropdown.png|frame|center]] |
| + | |||
| + | You can also customize '''Response options''' to '''Request responses''' or '''Allow forwarding'''. | ||
| + | [[File:Response Options Dropdown.png|frame|center]] | ||
==View Registration Form== | ==View Registration Form== | ||
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[[File:Save registration link.jpg|frame|center]] | [[File:Save registration link.jpg|frame|center]] | ||
| − | Once you are happy with the settings, "''' | + | Once you are happy with the settings, "'''Save'''" the registration form. Then open the form in your browser to confirm that it is correct from the registrant's point of view. Click the "'''Copy registration link'''" and share it to your peers and students. |
| − | ''Please note that at this time registration is only available to persons with a Brock email address. External guests can still attend the webinar if you provide the meeting link directly.'' | + | ''Please note that at this time registration is only available to persons with a Brock email address. External guests can still attend the webinar if you provide the meeting link directly.'' |
==Review Webinar Details & Send Meeting Link to Presenters== | ==Review Webinar Details & Send Meeting Link to Presenters== | ||
| − | Ensure that the meeting details are correct, and send the meeting invitation to the speakers | + | Ensure that the meeting details are correct, and send the meeting invitation to the speakers and external guests. |
| − | ==Download | + | == Download Registration report and/or Attendance List == |
| − | After the | + | After the Webinar has been created, you will have access to the '''Registration report'''. The '''Attendance list''' will only become available after the webinar has ended. Go to the Calendar in Teams, select the Webinar, and download the registration report or attendance list to view it. |
[[File:Download registration list.jpg|frame|center]] | [[File:Download registration list.jpg|frame|center]] | ||
Latest revision as of 17:47, 10 December 2021
Now on Teams users can schedule a webinar sessions. A Webinar requires participants to register prior to the start of the event. After registering participants will receive the meeting link.
You may consider creating a webinar instead of a regular meeting session if you are opening your meeting to persons within the Brock Community, and would like that participants identify themselves before gaining access to the meeting link.
To Schedule a webinar please follow these steps:
Contents
- 1 Click + New meeting and select Webinar
- 2 Select "Require registration" & Add Webinar Details
- 3 View Registration Form
- 4 Customize Registration Form
- 5 Save & Share Registration Form
- 6 Review Webinar Details & Send Meeting Link to Presenters
- 7 Download Registration report and/or Attendance List
- 8 More questions about Teams?
Click + New meeting and select Webinar
Open the calendar on MS Teams platform, then click + New meeting. Select Webinar from the dropdown menu.
Select "Require registration" & Add Webinar Details
In the Require registration section and select the "For reople in your org" option. Then add the webinar title, the required speakers, time, date, etc.
You can also customize Response options to Request responses or Allow forwarding.
View Registration Form
Once these details are set, review the registration form by clicking the "View registration form" link
Customize Registration Form
Here you can upload an image, update meeting details, add speaker bios and configure registration questions. By default this form requires registrants to add their first and last name, and their email address. You can also add additional fields to the registration, (i.e. address, city, country, postal code, industry, job title, organization) and you can add customized questions as well.
Once you are happy with the settings, "Save" the registration form. Then open the form in your browser to confirm that it is correct from the registrant's point of view. Click the "Copy registration link" and share it to your peers and students.
Please note that at this time registration is only available to persons with a Brock email address. External guests can still attend the webinar if you provide the meeting link directly.
Review Webinar Details & Send Meeting Link to Presenters
Ensure that the meeting details are correct, and send the meeting invitation to the speakers and external guests.
Download Registration report and/or Attendance List
After the Webinar has been created, you will have access to the Registration report. The Attendance list will only become available after the webinar has ended. Go to the Calendar in Teams, select the Webinar, and download the registration report or attendance list to view it.
