Difference between revisions of "Schedule a Webinar"

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To Schedule a webinar please follow these steps:
 
To Schedule a webinar please follow these steps:
  
== Click the Purple "+ New meeting Button" and Select Webinar ==
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== Click '''+ New meeting''' and select '''Webinar''' ==
Open the calendar on MS Teams platform, then click the purple "'''+ New meeting'''" button. Select '''Webinar''' from the dropdown menu.
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Open the calendar on MS Teams platform, then click '''+ New meeting'''. Select '''Webinar''' from the dropdown menu.
[[File:New Meeting Webinar.png|frame|center]]
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[[File:New Meeting Dropdown Select Webinar .png|frame|center]]
  
==Select "Require Registration" & Add Webinar Details==
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==Select "Require registration" & Add Webinar Details==
In the '''Require Registration''' section and select the "'''For People in my org'''" option. Then add the webinar title, the required speakers, time, date, etc.  
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In the '''Require registration''' section and select the "'''For reople in your org'''" option. Then add the webinar title, the required speakers, time, date, etc.  
 
[[File:Require Registration Dropdown.png|frame|center]]
 
[[File:Require Registration Dropdown.png|frame|center]]
  
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==Review Webinar Details & Send Meeting Link to Presenters==
 
==Review Webinar Details & Send Meeting Link to Presenters==
Ensure that the meeting details are correct, and send the meeting invitation to the speakers & external guests.  
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Ensure that the meeting details are correct, and send the meeting invitation to the speakers and external guests.
  
==Download registration report==
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== Download Registration report and/or Attendance List ==
After the webinar has ended you will have access to the registration report & attendance list. Go to the calendar on teams select the webinar and download the registration report to view it.
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After the Webinar has been created, you will have access to the '''Registration report'''. The '''Attendance list''' will only become available after the webinar has ended. Go to the Calendar in Teams, select the Webinar, and download the registration report or attendance list to view it.
  
 
[[File:Download registration list.jpg|frame|center]]
 
[[File:Download registration list.jpg|frame|center]]

Latest revision as of 17:47, 10 December 2021

Now on Teams users can schedule a webinar sessions. A Webinar requires participants to register prior to the start of the event. After registering participants will receive the meeting link.

You may consider creating a webinar instead of a regular meeting session if you are opening your meeting to persons within the Brock Community, and would like that participants identify themselves before gaining access to the meeting link.

To Schedule a webinar please follow these steps:

Click + New meeting and select Webinar

Open the calendar on MS Teams platform, then click + New meeting. Select Webinar from the dropdown menu.

New Meeting Dropdown Select Webinar .png

Select "Require registration" & Add Webinar Details

In the Require registration section and select the "For reople in your org" option. Then add the webinar title, the required speakers, time, date, etc.

Require Registration Dropdown.png

You can also customize Response options to Request responses or Allow forwarding.

Response Options Dropdown.png

View Registration Form

Once these details are set, review the registration form by clicking the "View registration form" link

View Webinar registration Form.jpg

Customize Registration Form

Configure registration form.jpg

Here you can upload an image, update meeting details, add speaker bios and configure registration questions. By default this form requires registrants to add their first and last name, and their email address. You can also add additional fields to the registration, (i.e. address, city, country, postal code, industry, job title, organization) and you can add customized questions as well.

Save & Share Registration Form

Save registration link.jpg

Once you are happy with the settings, "Save" the registration form. Then open the form in your browser to confirm that it is correct from the registrant's point of view. Click the "Copy registration link" and share it to your peers and students.

Please note that at this time registration is only available to persons with a Brock email address. External guests can still attend the webinar if you provide the meeting link directly.

Review Webinar Details & Send Meeting Link to Presenters

Ensure that the meeting details are correct, and send the meeting invitation to the speakers and external guests.

Download Registration report and/or Attendance List

After the Webinar has been created, you will have access to the Registration report. The Attendance list will only become available after the webinar has ended. Go to the Calendar in Teams, select the Webinar, and download the registration report or attendance list to view it.

Download registration list.jpg

More questions about Teams?